Post transactions directly to the general ledger

You use general journals to post financial transactions directly to general ledger accounts and other accounts, such as bank, customer, vendor, and employee accounts.

A typical use of the general journal is to post employees expenses during business activities for reimbursement. For more information, see Record and Reimburse Employee Expenses.

General journals post financial transactions directly to general ledger accounts and other accounts, such as bank, customer, vendor, and employee accounts. Posting with a general journal creates entries on general ledger accounts. Entries are created even when, for example, you post a journal line to a customer account, because an entry is posted to a general ledger receivables account through a posting group. You can personalize your version of a general journal by setting up a journal batch or template. For more information, see Work with General Journals.

Entries that you post with documents require a credit memo process. However, you can reverse entries that you post with the general journal. For more information, see Reverse Journal Postings and Undo Receipts/Shipments.

To post a transaction directly to a general ledger account

1. Choose the icon, enter General Journals, and then choose the related link.

2. Open the general journal batch. For more information, see Work with General Journals.

3. On a new journal line, fill in the fields as necessary. Hover over a field to read a short description.

   Note

   The general journal only shows a limited number of fields on the journal line by default. If you want to see additional fields, such as the Account Type field, choose the Show More Columns action. To hide the additional fields again, choose the Show Fewer Columns action. When you see fewer columns, then the same posting date is used for all lines. If you want to have multiple posting dates for the same journal entry, choose the Show More Columns action.

4. Repeat step 3 for all transactions that you want to post.

   Tip

   If you want to enter multiple transaction lines before a balance-account line, for example for one bank account, select the Suggest Balancing Amount checkbox on the line for your batch on the General Journal Batches page. The Amount field on the balance-account line is automatically prefilled with the value that is required to balance the transactions.

5. Choose the Post action to record the transactions on the specified G/L accounts.

See also

Work with General Journals
Record and Reimburse Employees' Expenses
Reverse Journal Postings and Undo Receipts/Shipments
Finance
Work with Business Central

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