Overview of meetings, webinars, and town halls

APPLIES TO: ✔️Meetings ✔️Webinars ✔️Town halls

There are multiple ways to meet in Microsoft Teams:

• Meetings
• Webinars
• Town halls
• Calls

This article, intended for administrators and IT Pros, describes the differences between meetings, webinars, and town halls. You can use this information as a first step in planning for these types of virtual meetings and events.

The sections below include further information for planning and configuring these features, as well as links to information for your end users.

The following table shows the main features that are different between meetings, webinars, and town halls. You can use this information to help determine which is best for the use cases in your organization. For a detailed look at the features available in each, see Meetings, webinars, and town halls feature comparison.

¹The usual 10,000 is increased to 20,000 through June 30, 2024. The maximum total participants for meetings is the sum of the interactive participants plus streaming participants.

² Breakout rooms can be used if a webinar has fewer than 300 participants. However, if the number of participants increases to above 300, breakout rooms aren't supported.

For more information on limits and specifications for Teams webinars, meetings, and town halls, see Limits and specifications for Microsoft Teams.

Manage who can create meetings, webinars, and town halls

You can manage which of your users can create meetings, webinars, and town halls by using meeting and event policies. For example, you might want to allow all your users to create meetings, but only people in marketing to create webinars, and only executives to create town halls. Anyone invited can attend these types of meetings, but only those you specify can create them.

For details, see:

• Manage who can start instant meetings and schedule meetings
• Manage who can schedule webinars
• Manage who can schedule town halls

Meetings

Meetings in Teams include audio, video, and screen sharing for up to 1,000 people and a view-only streaming experience for participants over 1,000. Participants don't need to be a member of an organization (or have a Teams account) to join a Teams meeting. They can join directly from the calendar invitation via the Join meeting link or call in via audio if available.

In addition to regularly scheduled meetings, your users can create channel meetings. With channel meetings, everybody in a team can see there's a meeting, join the meeting, and use the meeting chat.

Meetings are generally best for situations where participants need to interact with each other via voice or chat and where multiple people may be presenting.

For detailed information on how to plan for Teams meetings in your organization, see Plan for Teams meetings.

Key training for end users

The following table lists meetings training available to the end users in your organization:

Webinars

Webinars are structured meetings where presenters and participants have clear roles. A key difference between webinars and Teams meetings is that webinars support robust registration management, a customizable event and registration site, and event-oriented default meeting options.

Teams Premium offers additional webinar functionality through the Teams Premium subscription. The breakdown of features is highlighted in the following table:

To learn more about advanced webinar features, see Microsoft Teams Premium licensing.

For detailed information on how to plan for Teams webinars in your organization, see Plan for Teams webinars.

Key training for end users

The following table lists webinars training available to the end users in your organization:

Town halls

Town halls are generally best for situations where a limited number of presenters are presenting to a large group of attendees and direct interaction via chat or voice conversation isn't needed. For these event formats, attendees don't use their cameras and mics, but instead use Q&A to engage with presenters and organizers.

For detailed information on how to plan for Teams town halls, see Plan for Teams town halls.

Teams Premium offers additional town hall functionality through the Teams Premium subscription. The breakdown of features is highlighted in the following table:

Best practices for large meetings and events

This section provides guidance for admins, along with tips that admins can share with their presenters and organizers.

To run a successful event, follow the practices outlined below:

• For the best experience in large meetings, webinars, and town halls, Microsoft recommends using the latest version of the Teams desktop client or Teams mobile clients.

• Ensure that all Microsoft Network Connectivity Principles have been followed both on-premises and for remote users. The network connectivity principles apply to meetings, webinars, and town halls.

• Use real-time data telemetry to monitor the event and identify any possible issues and its source.

  • Designate meeting monitors to analyze telemetry for users facing poor experience caused by metrics exceeding thresholds.
  • Set meeting monitors as presenters to disable rogue video streams, mute accidental live mics, and remove attendees if needed.

Related topics

Meetings and conferencing in Teams

Use NDI® technology in Microsoft Teams

Teams settings and policies reference