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Combine shipments on a single invoice

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If you want to invoice more than one shipment at a time, you can use the combined shipments feature.

Before you can create a combined shipment, more than one sales shipment for the same customer in the same currency must be posted. In other words, you must have create two or more sales orders and post them as shipped, but not invoiced.

To manually combine shipments on a single invoice

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Sales Invoices, and then choose the related link.

  2. Choose the New action. For more information, see Invoice Sales.

  3. In the Sell-to Customer No. field, enter the customer who will receive the invoice for the shipped items.

  4. On the Lines FastTab, choose the Get Shipment Lines action.

  5. Select the shipment line that you want to include in the invoice:

    • To insert all lines, select all lines and choose the OK button.
    • To insert specific lines, select the lines and choose the OK button. You can use the Ctrl key to select multiple nonsequential lines.

    If an incorrect shipment line was selected or you want to start over, you can delete the lines on the invoice and rerun the Get Shipment Lines function.

  6. To post the invoice, choose the Post action.

Tip

If you have shipped orders where the Sell-to Customer No. is different from the Bill-to Customer No., those lines are not displayed in the Get Shipment Lines report. Use personalization to add the Sell-to Customer field to the page and remove the filter. Now you can add shipment lines to the invoice regardless of the value in the Sell-to Customer No. field, as long as the Bill-to Customer No. field on the shipment lines matches the value on the sales invoice.

To automatically combine shipments on a single invoice

Business Central will select only sales orders where Combine Shipments is chosen.

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Combine Shipments, and then choose the related link. The batch job request page opens.
  2. Fill in the fields as necessary. Hover over a field to read a short description.
  3. Choose the Post Invoices check box.
  4. Choose the OK button.

Note

You will need to manually post the invoices if the Post Invoices check box was not selected on the batch job.

To remove open sales orders after combined shipment posting

When shipments are combined on an invoice and posted, a posted sales invoice is created for the invoiced lines. The Quantity Invoiced field on the originating blanket sales order or sales order is updated based on the invoiced quantity.

When you invoice shipments in this way, the orders from which the shipments were posted still exist, even if they have been fully shipped and invoiced.

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Delete Invoiced Sales Orders, and then select the link.
  2. Specify in the No. filter field which sales orders to delete.
  3. Choose the OK button.

Alternatively, delete individual sales orders manually.

Repeat steps 1 through 3 for any other affected documents, such as blanket sales orders.

See also

Sales
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